Policies and Procedures

Santa Sophia Catholic College has a number of school-based policies and procedures that govern various aspects of our School life. These provide the framework within which we operate.

Catholic Education Diocese of Parramatta provides advice and recommendations on educational and administrative policies and priorities, and monitors policy implementation.

If you wish to review a school-based policy or have any further enquiries concerning policies and procedures please contact the school on (02) 8801 6200 during school hours or send us an email.

School Based Policies


  Wellbeing and Pastoral Care Policy
The Wellbeing and Pastoral Care policy at the College, strives to develop a nurturing climate for students that is based on the dignity and uniqueness of each child, made in the image and likeness of God.

  Anti-Bullying Policy (inclusive of Cyberbullying)
The school will provide a positive culture where bullying is not accepted, and in so doing, all will have the right of respect from others, the right to learn or to teach, and a right to feel safe and secure in their school environment at all times.

  Community Partnerships
Positive community partnerships greatly enhance the ability of schools to provide for the needs of students, and contribute significantly to the potential for parents and community groups to impact positively on the lives of young people. This policy aims to develop our school as a focal point of the community, with opportunities for both the school and community members to gain from mutually beneficial arrangements.

  Complaint Resolution
Our school has both a desire and a responsibility to ensure that high standards of conduct are maintained by staff and students at all times, and that complaints are managed and resolved fairly, efficiently, promptly and in accordance with relative legislation.

  Duty of Care
In addition to their professional obligations, principals and teachers have a legal duty to take reasonable steps to protect students in their care from risks of injury that are reasonably foreseeable. This document outlines how Santa Sophia Catholic College implements this policy.

  Medication Administration
Santa Sophia Catholic College recognises that some students require medication and/or management of health conditions at school. While parents have the ultimate responsibility for the administration of medication and the management of health conditions, schools/colleges are often asked to assist with the provision of these services.

  Mobile Phone Policy
The mobile phone policy is not about trust. Rather, this policy is about maximising the learning that happens in the school every day and minimising distractions to this. Additionally, the use of mobile phones by students during recess and/or lunch can also distract them from developing important face to face social skills. With so much time spent with technology, it is critical that students are provided with ample opportunities to be device-free within their friendships.

  Information and Communications Technology (ICT) Policy
This document details the appropriate use of information and communications technologies (ICT) and social media. ICT include computers, mobile phones, PDAs, iPads, email, internet and network services, portable data storage devices, online data storage mediums, telephones, printers and all other digital communications devices. Social media means web-based and mobile technologies which turn communication into interactive dialogue. Examples include but are not limited to Facebook, Snapchat, Instagram, YouTube, Twitter, blog or wiki posts and comments. This policy applies to all students and their parents when using ICT provided by the school, when using the school's network and/or when accessing social media.

  Communications Policy
This policy document details the nature and purpose of communications at Santa Sophia Catholic College. In order to develop a common understanding between the school, the student and the home, this document outlines how we intend to obtain the greatest impact from the College’s communications for all stakeholders.

  Homework Policy (Secondary)
Homework and revision benefits students by complementing classroom learning, fostering good study habits and providing an opportunity for students to develop themselves as Assessment Capable Learners.

Policies And Procedures

  Aboriginal Education Procedures

Catholic Education Diocese of Parramatta (CEDP) is committed to enhancing the knowledge and understanding of all who work and learn in our schools about Aboriginal Australia. (Implemented 2012 - Reviewed 2017)

  Managing Complaints Policy

Catholic Education Diocese of Parramatta promotes and maintains positive relationships and harmonious working environments. This document outlines the principles CEDP will follow when dealing with complaints.

  Enrolment Policy

This Policy provides information about the enrolment principles, enrolment criteria and procedures for parents/carers seeking to enrol a child into a CEDP system school.

  Alumni Collection Notice

The primary purpose of collecting alumni information is to enable us to inform you about our activities and the activities of Aquinas College and to keep alumni members informed about other members (Updated 2020)

  Information Sharing Policy

The Information Policy sets out how Catholic Education Diocese of Parramatta (CEDP), its schools and related services obtain and release personal information from and to third parties

  Privacy Policy

This Privacy Policy sets out how Catholic Education Diocese of Parramatta manages the personal and sensitive information we collect and hold. (Sept 2021)

  Standard Collection Notice 2021

The Standard Collection Notice outlines the types of personal information, including sensitive information about students, parents or guardians, and how that information is used. (updated Sept 2021)

  Volunteer and Contractor Collection Notice

In applying to provide your services you will be providing our schools, Catholic Early Learning Centres (CELCs), Catholic Out of School Hours Care services (COSHCs) and offices with personal information (Updated 2020)

  CEDP Safeguarding Procedures

This document outlines the procedures that must be followed by staff members when responding to concerns relating to children and young persons and any alleged breach of the CEDP Code of Conduct When Working With Children and Students.

  Code of Conduct

Code of Conduct - last reviewed Feb 2021 - 004 of 2019

  Code of Conduct When Working With Children and Students

This Code of Conduct is to inform staff members of CEDP of the standards of behaviour and other requirements that must be adhered to when working in an organisation which delivers services to children and students

  Preventing Discrimination Harassment and Bullying Policy

Catholic Education Diocese of Parramatta (CEDP) is committed to providing a workplace free from discrimination, harassment and bullying.

  Working with Children Check

CEDP has in place a variety of strategies to ensure child safe schools and communities are maintained including the obligation for all staff members undertaking child-related work to hold a valid NSW Working with Children Check clearance.

  Modern Slavery Statement

This statement is made on behalf of the Diocese of Parramatta. For 2020, the statement focuses on work performed within the Diocese's largest agency, Catholic Education Diocese of Parramatta.

  Whistleblower Policy

The purpose of this policy is to encourage reporting of corrupt conduct, maladministration and serious and substantial wrongdoing without fear of reprisal or detrimental treatment.

  AntiBullying Procedures

The Anti-Bullying Procedures provide a framework for school communities to work together to prevent and address issues of student bullying (Implemented 2017)

  Banned Substances Procedure

This procedure covers the possession and use of alcohol, tobacco, illegal drugs or other substances, and the misuse of 'over the counter' and prescribed medications, including the supply of restricted substances on school premises (Implemented 2017)

  Student Attendance Completion Special Circumstances Guidelines

A child between the age of 6 and 17 may leave school only after they have completed Year 10 of secondary education or where special circumstance have been approved by the Minister for Education and Training (Implemented 2011)

  Student attendance procedures

School attendance plays a critical role in enhancing the lives of students in schools. Every day of attendance adds to a student's academic achievement and success at school (Implemented 2017)

  Student exemption procedures

These procedures outline the conditions upon which a child may be exempt from being enrolled at and attending school (Implemented 2017)

  Student Policy

This policy outlines the commitment of Catholic Education Diocese of Parramatta (CEDP) to provide a comprehensive education to the diverse range of children and young people for the development of the whole person (Implemented 2012)

  Suspension Transfer and Exclusion Procedure

CEDP is committed to developing an educational and organisational culture based on mutual trust and respect that assists people to recognise and develop their personal capabilities

  Weapons Procedures

The Weapons Procedure aims to prevent prohibited weapons from being present on the school site to minimise risk to staff and students. (Implemented 2017 - Amended 2018)

  Acceptable Use of ICT and Social Media

This document informs staff members of their obligations and responsibilities when using ICT and social media for work-related purposes and, in limited circumstances, personal purposes.

  Responsible Use of ICT and Social Media Student Guidelines

This document informs students of their obligations and responsibilities when using ICT and social media for learning purposes and, in limited circumstances, personal purposes.